If you’re thinking of throwing an event and you don’t know where to start then don’t worry, you’ve come to the right place. With so many things to consider before you host your fabulous event, you need to be sure you’re doing everything you can to make it a huge success. From organising a venue to arranging refreshments, the more you organise in advance the better. With that in mind, here are 15 tips and tricks for hosting a fabulous event:
Set A Budget
One of the best ways to ensure you plan a fabulous event is to set yourself a budget right away. Although you may already have a rough idea of how much you want to spend during your event, you need to take the time to sit down and think about each individual aspect. From food and drink to decor and entertainment, setting a maximum cost for each item individually will help ensure you don’t go over budget during your planning. Here are some tips and tricks when it comes to setting an event budget.
Do Your Research
Another great way to ensure your event is as successful as it can be is to ensure you’re doing as much research as you can when it comes to event planning. Whether that means researching the average cost of an event or downloading an event planning checklist, the more research you do in advance the better. Not only will it allow you to better prepare yourself but it will also give you the opportunity to come up with ideas you may not have thought of yourself.
Hosting A Fabulous Event
If you’re planning on being the ‘hostess with the mostest’ then you need to think about how you will greet your guests. If you are hosting a work event or conference and you’re unfamiliar with your guest, perhaps you want to have some witty or interesting conversation starters prepared. On the night of the event you want everything to be organised and calm so that you can focus on enjoying your fabulous event with your guests. These event planning tips should help you to feel calm and collected, meaning your event goes smoothly.
Consider Hiring Help
If you have never hosted an event before and you think you’re going to need a little bit of assistance, why not consider hiring professional help? Whether this means outsourcing your event planning to a freelancer or bringing in a whole team to assist you, be willing to accept help and assistance. If you’re planning a personal event rather than a business event, there are still plenty of people you can hire to help you. To find out more when it comes to hiring an event organiser, you can visit this site here.
Set The Mood
Another great way to ensure you have an incredible event is to think about the type of event you’re hosting. Decide if you want your event to be formal or more laidback. Whether you’re organising your wedding or you’re putting together an awards ceremony for work, focussing on the type of event you’re planning will make your decisions much easier to make. From music choices to the dress code, relating it back to the type of event is essential.
Pick The Venue
When it comes to throwing an event one of the hardest decisions to make can be finding the right venue. With so many different options out there, you need to be sure you’re finding one that not only fits your budget but also caters to all of your needs. Although it may seem difficult at first, the best way to find the right venue is to make a shortlist, visit them and look around. Whilst it will take up some of your time, you never know what you may find during a viewing.
Decide The Date And Time
Another important thing to consider when it comes to hosting an incredible event is the date and time. Although you need to choose a date and time that are suitable for you, you also need to be sure it is going to be suitable for everyone else that will be attending. If you’re worried about picking a date and time, here are some top tips to help ensure you’re picking something convenient:
- Make sure you’re checking the dates of important national or religious festivals
- Think about local events in your area
- Try not to host an event on the day of a big sporting event
- Ask people what date is best for them
- Consider what time your ‘average’ guest will be available
Consider The Event Theme
Once you have started to iron out the basics of your event, it’s time to start thinking about the event theme. Although this may be something you have already started to think about, finalising the theme should be a priority before you start sending out invitations. Not only will this allow your guests to prepare for the event but it will also give you a chance to create stunning themed invites. For a guide to creating the perfect event invite, you can visit this site here.
As you start to get into the more detailed aspects of planning, you need to think about all of the essentials you’re going to need. Whether that means organising tables and chairs or thinking about setting up an open bar, it’s important you know exactly what you need to make your event a success. The best thing to do if you’re unsure is to put together a list of things you still need to look into. Once you start ticking things off your list you’ll feel much more in control of the event, making the rest of the planning a little easier.
Guest List Only
Depending on the type of event you’re hosting, if it’s a guest list only event, you might find that you need to hire a security team. Although you might not be expecting anything bad to happen at your event, a security team will be able to ensure there are no unwanted guests attending. With a guest list to follow, they’ll make sure that only people on the list are allowed through the doors. For more information and advice on how to hire security officers, you can visit this site here.
Serving Food And Drink
Again, depending on the type of event you’re putting together, food and drink might be essential. In fact, you will find that a lot of events usually have some form of food and drink on offer. Whether it’s canapes being passed around or a three-course sit-down meal – if you’re having food and drink at your event you need to ensure you have thought of everything. From dietary requirements to the number of ingredients you need, the more you plan in advance the better.
Having A Sponsor
If you’re hosting a corporate event or an event for charity, you might want to consider bringing a sponsor on board to help fund your event. Whilst it may seem as though it is a bit of a minefield to begin with, it’s definitely worth researching whether or not a sponsor will benefit you during your planning. Perhaps you could team up with a local business, drinks company or food vendor to sponsor the event?
Although not all events require entertainment, it is definitely something you need to consider during your planning stages. From live entertainment to an all-night DJ, you need to be sure you’re doing everything you can to make your event a success. If you don’t have a budget for entertainment, it might be worth hiring a couple of speakers and creating your own playlist online. As long as your attendees aren’t sitting in silence, you’ll usually find they’ll have a great time.
If you’re hosting a work event, you need to think about who needs to be involved in order to make the event a success. Whether this means finding exhibitors to join you or asking people to take part in a variety of performances, you will often find that you can’t do it alone when it comes to events. If you do need other people to get involved, make sure you’re giving them plenty of notice. Not only will this ensure you have a wide range of people getting involved but it also means they have plenty of time to plan it into their schedules.
Devise Plan B
Finally, you need to ensure you have a contingency plan in place. Although everything is likely to run according to plan, having a contingency plan will help you stay calm in case of emergency. Whether it’s a back-up venue or a variety of different entertainers, the more options you have the better. Always make sure you’re putting together a contingency plan for an event.